How Quality Paper Impacts the Bottom Line
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When sourcing copy and printer paper for your workplace, price often becomes the primary focus. However, as with evaluating new technology or purchasing equipment, several other factors must be considered. Performance, consistency, appearance, and manufacturer support are all critical to ensuring you get the most value for your organization.
Variations in paper quality and performance, though not immediately visible, can significantly impact workplace efficiency and productivity. These hidden costs, which are not reflected in the upfront price, can add up over time. It is essential to think beyond the initial cost and consider the long-term value that high-quality paper can bring to your workplace.
Boise Paper, a leading manufacturer of copy paper, highlights the efficiencies that come with selecting quality paper and offers guidance on sourcing strategies to minimize costs while maximizing productivity and quality.
The Value of Efficiency
Paper jams are a significant productivity disruptor in any workspace. They cost companies in various ways, including:
- Lost employee time and productivity: Every time an employee resolves a paper jam, valuable time is lost. Over time, these minutes add up, reducing overall productivity.
- Equipment overuse: Employees may redirect print jobs to other printers, leading to an imbalance in print job distribution. This can cause quicker mechanical burnout and a greater need for additional ink and toner.
- Equipment failure: Frequent paper jams can cause significant wear and tear on printers. Pulling out jammed paper can stress delicate parts, shortening the equipment’s lifespan.
All Boise Paper products feature a 99.99% Jam-Free® guarantee. Jam-free guarantees are essential for procurement professionals. Sourcing paper with a credible, tested jam-free guarantee can significantly impact your company’s efficiency and reduce the time spent addressing paper supply issues. Look for documented verification of internal and independent tests supporting these claims.
The Value of Selection
Conducting regular assessments of your company’s paper usage can help determine the ideal ratio of paper types for different tasks. Internal documents often require everyday copy paper, like Boise X-9 or ASPEN, while external documents like presentations and proposals may need premium paper, like Boise POLARIS. Understanding your paper usage can uncover potential efficiencies and reduce costs.
- Brightness: Higher brightness makes colors more vibrant and appealing. Work environments that print colorful presentations or documents with color graphics — particularly for outside clients — will want to have bright paper available for those documents.
- Thickness: As weight and caliper increase, so do durability, stiffness, and opacity. Lighter paper is suitable for internal documents, while heavier paper is preferred for external documents and double-sided printing.
- Shade: Shade affects the paper’s appearance. Papers can have blue, yellow, or balanced white tints, impacting the final product’s look.
The Value of Consistency
Quality branded paper offers consistency, ensuring seamless output from sheet to sheet and project to project. Slight variations in specifications can add up, leading to inefficiencies and waste. Mill-branded papers, produced by a single manufacturer, provide consistent quality. Since white box or private label papers may be produced by multiple manufacturers, quality or consistency could vary from box to box.
The Value of Support
Choosing a reliable vendor with a robust delivery network and responsive customer service is vital. Look for vendors working with experienced paper manufacturers, preferably domestic, to ensure the best service and support. Domestic manufacturers are often more responsive and accessible, offering quick solutions to issues and providing programs to educate your workforce on getting the best results from their products.
While price is an important factor in sourcing paper, considering performance, consistency, appearance, and manufacturer support is crucial for maximizing value. High-quality paper can reduce hidden costs, improve productivity, and ensure consistent, high-quality output. All Boise Paper products, from standard copy paper to premium paper and recycled paper, provide quality you can trust. By strategically sourcing paper, you can minimize costs and enhance workplace efficiency, ultimately benefiting your organization’s bottom line.
For more information, visit BoisePaper.com.
